The month closed, without the weekend.
Invoices arrive as PDFs, bank lines arrive as exports, the accountant arrives with questions. Between them is a week of typing and matching that an assistant can do by Tuesday, with a person checking what it flags.
Finance work is rule-based and repetitive, which makes it the easiest department to automate and the one where an unchecked error costs most. We automate the typing and keep the checking with a person.
Four things we automate
Supplier invoices. Read from the PDF, matched to the order, booked to the right account and the right VAT treatment, with the anomalies (duplicate, amount off, unknown supplier) put in front of a person. Bank matching. Each line matched to its invoice, client or expense; the rest listed with a suggestion. Receivables. Unpaid invoices chased on the schedule you set, in your tone, with the statement attached, and escalated to you at the threshold you choose. The monthly pack. Revenue, costs, cash, receivables, by activity, in your template, with the sentences that explain the moves, ready for the accountant and the board.
With your accountant, not instead
The accountant stays the accountant. The assistant gives her clean, matched, explained data instead of a shoebox, and answers her recurring questions (what is this line, where is this invoice) from the documents before she asks. Many Monaco firms work with an expert-comptable in the Principality or in Nice; we set up the hand-off in the format she wants.
Controls built in
Nothing is paid, sent or booked above a threshold without a person. Every action is logged with the document it came from. Access is read-only where it can be, and the data stays in your tools and in the EU. An automation in finance earns its place by being more careful than the manual process, not less.
What we do for it.
Finance in a Monaco company
Monaco companies deal with Monegasque VAT rules aligned with France, suppliers in three countries, clients who pay in several currencies, and the Caisses Sociales calendar. The finance person, often also the office manager, has no slack. The automations above are the ones she asks for first; we build them in Sage, Pennylane, QuickBooks, Xero or the Excel she trusts, and we are in the Principality when something needs a look.
Questions.
Can the assistant make payments?
It prepares them. A person releases them, always. That is a rule we do not relax.
Which accounting tools do you work with?
Sage, Pennylane, QuickBooks, Xero, Cegid, EBP, Odoo, and Excel or Google Sheets. If your accountant uses another, we export in her format.
How accurate is invoice reading?
High on standard invoices, and the point is not the percentage: every reading is checked against the order and the supplier record, and anything that does not match is shown to a person with the PDF beside it.
Is this compliant with Monaco law?
The data stays in your tools and in the EU, access is logged, and nothing is used for training. For regulated professions we document the processing for the APDP and keep a person responsible for every decision. See our compliance guide.
How do we start?
A free 30-minute quick-check with the person who does the finance work. The note says which of the four to build first and what it would take; the prototype runs on last month’s real documents.
Related.
AI for the back office in Monaco
Most of a Monaco back office is moving the same information from one place to another: an email into a spreadsheet, a PDF into the accounting tool, a date into three calendars. That is the part AI does well, and the part nobody enjoys.
AI and compliance in Monaco
Monaco has its own data-protection law, its own authority, and a demanding anti-money-laundering framework for its regulated professions. None of it forbids AI. All of it shapes how an AI system must be built. This page says how, in plain words.
Reporting without the spreadsheet
Weekly and monthly numbers pulled from your systems, written up in plain language with the anomalies pointed out, in your inbox before the meeting. One report, zero hours.
Start with a 30-minute call. Keep what it finds.
You tell us where the hours go. We tell you which two or three tasks to automate first, in a short written note. Free, in English or French.